Privacy policy

Privacy policy

We understand the special importance of protecting your personal data, so we collect and manage only your data that is necessary for our operations. We process personal data in a lawful, transparent and fair manner, for predefined purposes and only to the extent necessary to achieve the purposes. When processing personal data, we strive to be accurate, secure, confidential, properly stored and protected.

When processing your personal data, we comply with the General Data Protection Regulation (hereinafter referred to as GDPR), as well as the requirements for processing personal data specified in other legal acts.

What is this document?

1.1. This Privacy Policy ("Privacy Policy") determines the privacy terms and conditions of your use of the website www.digmatix.com (hereinafter referred to as the "Website").

1.2. Read this Privacy Policy carefully to understand what practices we are applying to your personal data. After reading this document, you will learn how we handle your personal data, where we obtain it and what your rights as a data subject.

1.3. If you use the Site, you have read and agreed to this Privacy Policy and the purposes, methods and procedures for the processing of your personal data contained therein. If you do not agree with the Privacy Policy, you do not have the right to use the Site.

1.4. For the purposes of this Privacy Policy, the term "personal data" refers to any information that enables you to identify you directly or indirectly. Personal data includes surname, first name, date of birth, post or e-mail. email address, location data, and web identifier, features specific to you, etc.

1.5. The Privacy Policy applies to any person who visits the Site, as well as to any actions you may take on the Site.

Who are we?

2.1. The site is managed and administered by a group of affiliated companies (hereinafter referred to as "we") consisting of:

1.    EIP Dynamics Sp. z o.o., VAT ID: 5272693356,  address : J. Dąbrowskiego st. 30, 02-561 Warsaw, Poland.

2.    UAB Alna Business Solutions, VAT ID: LT100001324511, address: Lvivo st. 105A, LT-08104 Vilnius, Lithuania.

3.    Digital Mind Latvia SIA, VAT ID: LV40203465931,  address Skanstes st. 25, Rīga, LV-1013, Latvia

4.    Digital Mind OÜ, VAT ID: EE101846642, Valukoja tn 8/2, Tallinn, 11415, Estonia.

2.2. According to the legal provisions, we are the controller of your personal data.

What principles do we follow?

3.1. We manage your personal data by:

(a) comply with applicable and applicable legislation, including the BDA;

(b) processing your personal data in a lawful, fair and transparent manner;

(c) collect your personal data for specified, explicit and legitimate purposes and not further process in a manner incompatible with those purposes, except to the extent permitted by law;

(d) we shall take all reasonable steps to ensure that personal data that are not accurate or complete in relation to the purposes for which they are processed are immediately corrected, supplemented, suspended or destroyed;

(e) We will keep them in a form which permits identification for no longer than is necessary for the purposes for which the personal data are processed.

f) We will not disclose personal data to third parties, nor will we disclose them except as provided in the Privacy Policy or in the cases provided by law;

(g) ensure that your personal data are processed in a manner that ensures adequate security of personal data by appropriate technical or organizational measures, including protection against unauthorized processing or unlawful processing and from unintentional loss, destruction or damage.

How do we collect your personal data?

4.1. We process your personal data in the following ways:

a) When you submit personal data to us. You provide us with your personal data when you submit requests to us on the Site, communicate with us by phone, e. by mail. When you contact us in writing, e. by mail or telephone, we will store correspondence or conversation data;

b) when you use the Site. When you use the Site, certain information (e.g., IP address, type of web browser used, number of visits to the Site, view Site Pages, time spent on the Web site, demographic data, and, if you arrived at the Site from a third-party website - page URL link) is collected automatically;

c) when we receive personal data from other persons in accordance with legal acts and / or this Privacy Policy.

4.2. We may combine personal data you receive with data we collect from other public or accessible sources. For example, we may combine the personal data you submit with the data obtained through the use of website cookies, data collected from you when providing our services, or data legally received from third parties. By exercising your rights, you will always be able to claim correct personal data.

What kind of data do we handle and for what purposes?

5.1. We process your personal data for the following purposes:

a) for the purpose of quality assurance of sales and services, i. y. to respond to your inquiries that you have submitted to the Site on our products, solutions or services. You provide us with your personal data by writing to us or by contacting our customer service team by phone, submitting your complaints about the Site or the services we provide. When you contact us in writing, e. by mail or phone, we will keep your personal correspondence or audio record (conversation) processed for this purpose:

b) for direct marketing purposes, to provide you with offers, newsletters, and information about our goods and / or services to individuals and partners. Personal data processed for this purpose:

(c) for recruitment purposes as part of an existing and future recruitment process, as well as to assess your competence and other qualities. By completing the recruitment form, the user expresses his / her consent to participate in an existing or future recruitment process conducted by Digmatix Group companies. This consent applies to all documents submitted during the recruitment process.

d) to offer you better and tailored services for the purpose of ensuring the functionality of the site, as well as to improve it. When you use the Site, certain data is transferred to us automatically after your visit to the Site. These data are certain non-personal information used to improve the content, functionality and attractiveness of the Site. Read more about this in Chapter 7 of this Privacy Policy.

5.2. We do not ask you to provide or manage your specific categories of personal data that reveal your racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, as well as health data or data about your sex life and sexual orientation. In the event that you use the Site or otherwise (in writing, by e-mail, by telephone) to provide us with these data, it will be considered that your data have been provided with your consent. Accordingly, we will process your data along with your other data you provided in the Privacy Policy 5.1. by the methods set out in point 2.1.

5.3. We may combine personal data you receive with data we collect from other public or accessible sources (for example, we may combine the personal data you provide with the data obtained from the use of the Website Cookies or data obtained from third parties legally). By exercising your rights, you will always be able to claim correct personal data.

Do we use your personal data for direct marketing?

6.1. Yes, we may use your personal data for direct marketing purposes to provide you with offers, newsletters, and information about the goods and / or services of our affiliates and partners that we believe may be of interest to you. However, we will use your personal data for this purpose only with your consent.

6.2. To this end, we handle the following personal data contained in your Privacy Policy 5.1. (b).

6.3. You can choose whether you allow us to use your personal data for direct marketing purposes. You can do this in the contact form by checking the box "I agree that my data will be used for marketing purposes."

6.4. By granting the right to process data for direct marketing, you also authorize us to contact you by means of communication (e-mail, phone, SMS, etc.) for this purpose (eg Skype, Viber, etc.).

6.5. We may combine the information available with you with information held by third parties to provide you with offers, newsletters.

6.6. If you consent to the use of your personal data for direct marketing purposes, we may use your personal data to analyze and improve the effectiveness of your web pages, advertising and market research, and for other marketing and sales purposes. In this case, we will use your personalized data.

6.7. Even if you have given your consent to the processing of your personal data for direct marketing purposes, you may easily revoke this consent at any time for all or part of the personal data processing activity. For this you can:

a) Report a refusal e. in the form of tenders received in the same way as indicated in the newsletters (eg, in the offers, in the newsletters, by clicking on the "Cancel newsletter" link, etc.), or
b) send us an application for the e-mail specified in this Privacy Policy. Email Address Your name must be clearly stated in the request. If you wish to withdraw your consent in this way, we may ask you to provide proof of identity.

6.8 If you withdraw your consent, we will endeavor to terminate the processing of your personal data for direct marketing as soon as possible.

6.9. Withdrawal of consent does not automatically oblige us to destroy your personal data or provide you with information about the personal data we process, so you must include this request separately in order for us to do so.

How do we use cookies?

7.1. We collect information about you using cookies and similar technologies. Cookies are small files that are temporarily stored on your device's hard disk and allow you to identify you during other visits to the Web site, save personal browsing history, options, customize content, speed up searches on the Site, create a comfortable and friendly Site Environment, deliver it more efficiently and reliably. Cookies - a common practice in web browsing, which facilitates the use of the website.

7.2. With cookies, we may collect the following information: IP address, type of web browser used, number of visits to the Site, view Site Pages, Time spent on the Site, demographic data, and, if you arrived at the Site from a third party website, the URL of the page link.

7.3. We use cookie information for the following purposes:

a) to ensure the functionality of the Site (for example, to use the Site's personalization);

b) that we can improve and develop the Site to better meet your needs;

(c) development of services and analysis of use of the Site;

(d) targeted marketing guidance.

7.4. We may, without prejudice to the law, combine the information obtained through the use of cookies with information obtained from you by other means (for example, to combine the use of the Site with your personal data).

7.5. The following cookies may be used on the site:

(a) "technical cookies" means cookies that are necessary for the functioning of the Site;

b) Functional cookies are cookies that are not necessary for the functioning of the Site, but significantly improve its performance, quality and user experience;

(c) "Analytical cookies" means cookies used to compile a statistical analysis of the navigation methods used by visitors to the Site; the data collected by these cookies is used anonymously;

(d) 'targeted or promotional cookies' means cookies used to show suggestions or other information that might be of interest to you;

e) Social Network Cookies are cookies that are necessary to use the Site Information in your social profile account.

7.6. All information about cookies used by the Website, their purpose, validity and the data used is provided here / in the table below:

7.7. You may give your consent to the use of cookies in the following ways:

(a) without deleting them and / or altering their web browser settings so that they do not accept cookies;
b) By clicking on the "I agree" tag in the link (strip) on the Site;

7.8. You may revoke the authorization to use cookies at any time. You can do this by changing your web browser settings so that it does not accept cookies. How do you do this depends on the operating system you are using and your web browser. Detailed information on cookies, their use, and opt-out options can be found at http://AllAboutCookies.org or https://policies.google.com/technologies/ads

7.9. In some cases, especially disabling the technical and functional cookies, disabling cookies, or deleting them may slow down the speed of surfing the web, limit the functionality of certain Web site features, block access to the Site.

Why do we provide your personal data?

8.1. We guarantee that your personal data will not be sold, provided or otherwise transferred to third parties without a legitimate basis, and used for purposes other than those for which they were collected. We will not transfer your personal data in any way other than in accordance with this Privacy Policy. However, we reserve the right to provide you with information if we were required to do so by law or if we were legally required by law enforcement authorities or prosecution authorities.

8.2. We can transfer your personal data to companies that help us to do business as well as direct marketing. From such partners, we require that your data be processed only in accordance with the instructions we provide and the applicable data protection legislation.

8.3. We may disclose the data we collect about you to the following third parties:

(a) third parties to service providers (eg technical service providers in performing our contracts with these service providers, including the provision of services for newsletters or other marketing activities);
(b) third-party service providers whose services are normally used for data storage, telecommunications and website hosting purposes.

8.4. The ability of the aforementioned service providers to use your data is limited - they may not use this data for purposes other than the provision of services to us.

How Long Do We Keep Your Personal Data?

9.1. We protect your personal data for no longer than required by the purposes of the data processing, or provided by law, provided that they contain a longer data retention period.

9.2. We aim to keep outdated, irrelevant personal data, so updating them only protects the relevant information. Historical information is protected if it is required by law or for our activities.

9.3. Section 5.1 of the Privacy Policy specifies the terms for the storage of your personal data for each purpose for the use of personal data.

How do we protect your personal data?

10.1. The data we collect from you will be in the territory of the European Union (EU), but may be transferred or stored outside the EU. They can also be handled by our or our suppliers' staff outside the EU. When we transfer your data outside the EU, we will take all necessary steps to ensure that your data is processed safely and in compliance with this Privacy Policy.

10.2. Unfortunately, the transmission of information over the Internet is not entirely secure. While we strive to protect your personal data, we cannot guarantee the security of your data when you transfer data to the Site - you assume the risks associated with the transfer of data to the Site. When we receive your data, we will apply strict procedures and security measures to protect your data from unauthorized access.

10.3. If unlikely circumstances occur and we find out about a breach of your personal data that may pose a serious threat to your rights or freedoms, we will immediately inform you as soon as you know and determine which information was accessed.

External sites

11.1. The site may contain links to external sites - our business partner sites or websites that promote our products and / or services. By following these links to any of the sites, please note that these sites and the services available through them have their own privacy policies and we do not accept any liability or liability for these policies or for the personal data collected on these sites or services, such as contact or location data. Review these policies before submitting personal information on these sites or using any services.

What rights do you have?

When processing personal data, we ensure your rights under the GDPR. As a personal data subject, you have the following rights:

(a) know (be informed) of the processing of their personal data;

b) access your personal data that we process;

c) to require rectification or supplementation, to revise inaccurate inaccurate or incomplete personal data;

(d) require the destruction of personal data where they are no longer necessary for the purposes for which they were collected;

(e) require the destruction of personal data if they are processed illegally or when you withdraw or refuse to consent to the processing of personal data, which is necessary;

(f) disagree with the processing of personal data or withhold consent previously given;

g) Require suspension (except storage) of the processing of your personal data in the event of a dispute or verification of the lawfulness of data processing, the accuracy of the data, as well as in cases where we no longer need your personal data, but you do not want us to destroy it;

(h) require, if technically possible, the provision of your personal data collected in accordance with your consent or for the purpose of performance of the contract in an easily readable form or to request that it be forwarded to another controller.

12.2. We will endeavor to guarantee the implementation of your rights as a personal data subject and to provide all conditions for the effective exercise of these rights, but we reserve the right not to execute your claims in order to ensure:

a) fulfillment of our legal obligations;

(b) the security or defense of the State;

(c) public policy, the prevention, investigation, detection or prosecution of criminal offenses;

(d) important economic or financial interests of the State;

(e) the prevention, investigation and detection of violations of professional or professional ethics;

f) the protection of the rights and freedoms of you or others.

12.3. You may be required to provide us with personal rights by post, by electronic mail or by electronic means. Upon receipt of your request, we may ask you to provide proof of identity as well as any additional request-related information we need.

12.4. Upon receipt of your request, we will respond to you no later than 30 calendar days from the date of receipt of your claim and the date of submission of all documents required to reply.

12.5. If we consider it necessary, we will suspend the processing of your data except storage until your request is resolved. Upon the lawful withdrawal of your consent, we will terminate the processing of your personal data immediately, but not later than within 30 calendar days, except as provided in paragraph 12.2 of this Privacy Policy and legal acts, i. y. when we are obliged to continue to process your data in accordance with applicable laws, legal obligations, court decisions or binding instructions given to us by the authorities.

12.6. By refusing to comply with your claim, we will clearly indicate the ground for such refusal.

12.7. By disagreeing with our actions or responding to your request, you may appeal to our competent public authority for your actions and decisions.

Why can you complain?

13.1. If you would like to file a complaint about our processing, please provide it in writing with as much information as possible using the contact details provided at the end of this policy. We will work with you to try to resolve any issues immediately.

13.2. If you believe that your rights have been violated under the GDPR, you may lodge a complaint with our supervisory authority, the State Data Protection Inspectorate, although, first of all, we will try to resolve any disputes with you.

How will this Privacy Policy be changed?

14.1. All changes to our Privacy Policy will be posted on the Site. If necessary, we will inform you about them. New Terms of the Privacy Policy may also be posted on the Site and may need to be read and accepted by you to continue to use the Web site and / or our services.

How to contact us?

15.1. Please send all documents related to this Privacy Policy to the following contacts:

a) by mail - Digital Mind Latvia SIA, VAT ID: LV40203465931, address Sporta iela st. 11, Rīga, LV-1013, Latvia

b) by email – no-reply@digmatix.com